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Register visitors, vendors, planned guests and temporary employee access through structured check-in, with host coordination, card allocation, live tracking and day-end reporting across office locations.
A controlled digital workflow for reception: check-in, host coordination, card allocation, live occupancy and reporting, scoped by location and role.
As offices grow across locations, manual logs leave gaps in exactly the places that matter: who authorised the visit, who has been informed, which cards are outstanding and what happened at the end of the day.
Visitors, vendors and employees needing temporary access check in from a location-bound reception kiosk. The office is resolved from the device session rather than chosen from a list, so entries and card allocation stay tied to the correct site.
The same structured flow handles visitors, vendor and auditor categories, planned guests prepared in advance, and employees who need temporary access because a card was forgotten, lost or damaged. Each captures the details that category actually requires.
Reception sends the host an email with the visit details and three responses: confirm the visit, ask the guest to wait, or unable to meet. The reply is recorded against the entry as a note, so whoever is on the desk knows what to do next.
Identity and access cards are managed per location and card type. Check-in assigns an available card inside a single transaction, and checkout either returns it to the pool or marks it lost, damaged or inactive.
Every visit produces a structured record: timing, location, host, card, identity reference, assets declared, remarks and checkout. Registers filter by date and category, and admins export to CSV, Excel or PDF alongside scheduled end-of-day summaries.
The reception dashboard shows currently active entries, walk-ins, expected guests, temporary access, card inventory health, host response status and remarks, refreshed as the day runs. Reception teams see their own locations; administrators see across all of them.
A single ordinary day, and what the system is holding at each point in it.
A visitor checks themselves in at the kiosk. The host knows before they have finished sitting down.
Documents checked against the approved list, access limited to one floor, pass timed to expire.
Four candidates arrive together, all pre-registered. Nobody queues, nobody is asked to sign a book.
The building empties. The day is already written down, and already searchable.
Reception teams work within their own locations while administrators keep central oversight of cards, records, devices and reporting.
One operating view of active entries, expected guests, card stock, host responses and checkout for your assigned location.
Know your visitor has arrived and answer in one click, without reception hunting you down.
Prepare expected guests in advance with host, timing, room and guest count, so reception can receive them quickly.
Central visibility across locations, card inventory, employee records, reports and audit logs.
We’re here to assist you! Whether you have questions, need support, or want to discuss your project, our team is ready to help. Reach out today, and let’s explore how we can work together to achieve your goals.